Flexible access control with zones
Control who can enter, when, and where—automatically sync zone settings from your rental software and schedule public access with ease.
How it works
Simple steps, fast access
Zones configured
Define your site's zones in the BearBox portal — each gets its own access rules and schedule.
Assignments synced
Customer zone access is pulled from your rental software and applied automatically.
Tenant arrives
Authenticates at any gate using their normal method — QR, app, or PIN.
Zone permission checked
BearBox verifies they have access to this specific zone before opening the gate.
Why it matters
Security that adapts to your operation
Self-storage sites aren't uniform — indoor climate-controlled zones have a different value and risk profile to outdoor drive-up units, wine storage needs tighter access than general storage, and some areas (workshops, staff rooms) shouldn't be reachable by tenants at all. Handling that with one master access list gets messy fast. Access zones in Bearbox let you define as many areas as your site needs, each with its own rules. A premium-plan tenant gets indoor access; a standard tenant doesn't. Cleaners get corridor access during scheduled hours. Public walk-in is open until 6pm, then locked. Zone assignments sync from your rental software — moving a tenant to a different tier automatically adjusts what their credentials open, with no portal admin.
Per-zone permissions
Assign different access rights to different areas — indoor corridors, outdoor bays, and staff-only zones can all have separate rules.
Synced from rental software
Zone assignments update automatically when a tenancy changes — no manual portal admin required.
Time-based access schedules
Set public access hours per zone — open to all during the day, restricted at night, with no manual locking.
Tiered customer access
Premium customers can access indoor climate-controlled zones; standard tenants stay in outdoor areas.
Zone-level audit trail
See which customers accessed which zone, when, and via which gate — filterable by zone in the portal.
Handles complex site layouts
Multi-building, multi-floor, and multi-entrance sites are all supported — zones can be nested or independent.
Frequently Asked Questions
Ask us anything!
Works with your existing setup
Activates on top of your current infrastructure — no hardware replacement.
Learn more today
You're just one click from having the best self-storage access control